How to submit a review on OJS?

This page provides technical details regarding the OENO One platform (OJS system).
For any questions, feel free to contact editorialsecretary@oeno-one.eu

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1. Registering with the OENO One

Creating a new account on OENO One allows you to register as a reviewer.

To create an account on OENO One:

  • Click on “Register ” to start the registration process.
  • Fill in the required fields with contact information (given name, family name, affiliation, country) and information to login (username, email, password). Please note that the username cannot be modified once your registration has been activated.
  • To register as a reviewer: check the box to register as “Yes, I would like to be contacted with requests to review submissions to this journal”. Then, fill in the "Reviewing interests" fields with your areas of interest. A complete list of your interest areas will enable the editor to assign you manuscripts that address these topics.
  • Follow the latest instructions and click on "Register".
  • You will receive a confirmation email to verify and then activate your new account. Follow the instruction.

Once registered, you can log in at any time with your username and password.

Associate Editors can invite specialist reviewers via OJS, including reviewers who do not have an OENO One account. Invited reviewers will be notified by email and can accept the invitation by following the instructions provided. 

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2. Login, new roles and technical issues

The editorial team is available to assist you at editorialsecretary@oeno-one.eu.

  • If you already have an OENO One account and would like to become a reviewer, please do not create a new user account. In OJS, users cannot add new roles themselves;  the editorial team can add the Reviewer role to your existing account. 

  • If you encounter any issues logging in or difficulties with the OJS system, contact the editorial team. 

  • If you want to submit a manuscript with a reviewer account, click on the button "New submission" and follow the instructions. Submitting a manuscript via your account will add the role of author to your account.

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3. Submitting your review feedback through the OJS Site

You have received an invitation to conduct a review:

  • When the editor selects you to review a new submission, you will receive an email notification. This notification will include the manuscript for review as an attachment and will specify the due date for submitting the review.

Accept or decline the invitation:

  • Log in to OENO One "Login"
  • From your dashboard, open the "MyQueue" tab. You will see the review invitation marked "Waiting for a response from the reviewer".
  • You will see the review invitation marked "Waiting for a response from the reviewer"
  • Select "View" to open the review workflow
  • In the "request for review" (Tab 1), indicate whether you accept or decline the invitation.

Please note that all the scientific and ethical guidelines are available on the page "Guideline for reviewers".

To submit your assessment:

  • Log in to OENO One "Login"
  • Select the article by clicking on the "View" button and follow the review steps.
  • On Tab 2, go through the guidelines for reviewer, then click on "continue".
  • Download the files to review on tab 3 "Download and review".
  • Fill in the review form on tab 3 "Download and review". 
  • You can save your work whenever you need by clicking on the "save for later" button, at the bottom of the page.
  • Finally, select your final recommendation for the submission from the drop-down list, at the bottom of the page.
  • Click on the button "Submit review" to send your form to the editors.

The review feedback and recommendations are only sent to the Associate Editor, Editor-in-Chief and the OENO One editorial team; they are not sent directly to the authors. Fields marked by pink stars are mandatory. 

If your review has not been received by the due date, you will receive a reminder. Please inform the editorial team immediately if you are unable to undertake the review of a submission for any reason, so that another reviewer can be assigned.

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4. How to ensure all files are anonymized?

To ensure the integrity of anonymous peer-review, every effort should be made to prevent the identities of the authors and reviewers from being known to each other. This involves the authors, editors, and reviewers (who upload documents as part of their review) checking to see if the following steps have been taken concerning the text and the file properties:

  • The authors of the document have deleted their names from the text, with "Author" and year used in the references and footnotes, instead of the authors' name, article title, etc.
  • The authors of the document have removed personal information from the file properties by taking the following steps:
    • Microsoft Word for Windows:
      • Go to File
      • Select Info
      • Click on Check for Issues
      • Click on Inspect Document
      • In the Document Inspector dialog box, select the check boxes to choose the type of hidden content that you want inspected.
      • Click Remove All
      • Click Close
      • Save the document
    • Microsoft Word for MacOS:
      • Go to Tools
      • Click Protect Document
      • Select Remove personal information for this file on save
      • Click OK and save the file
    • PDF:
      • Go to File
      • Select Properties
      • Remove any name in the author field
      • Click OK
      • Save the document

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As a reminder, thanks to read thoroughly the editorial instructions and precautions on the following pages "Guidelines for reviewer" and "Editorial process and ethics of the journal".

Contact for technical support: editorialsecretary@oeno-one.eu